You should see an icon for Photos2Folders on your desktop or in your start menu. Double click the icon to get started.
The first thing you will see is a screen asking you for information about what exactly you want to do. Some of these options are straight forward, some of them, not so much.
The first thing you’ll want to specify is the location of the folders you want to organize. This is the current location of your disorganized photos that you want Photos2Folders to help you sort. This folder and ALL sub folders will be scanned for Photos. You don’t have to organize everything at once. You can always do one folder now and sort another one later.
The next step is to specify the place where you want all your organized photos to go. This is where your newly organized set of photos will be located when you’re all done. If you’ve run Photos2Folders before and you already have a set of organized folders, you can add more photos to those folders without any problems, your new photos will be added and as a bonus the software will make sure no duplicate photos get added!
Next you get to pick how your folders should be setup to organize your pictures. Do you want it by year? Do you want it by month? Do you want it by “Event”? or a combination of these? The folder you choose for Level1 will be the first level of folders, Level2 are the folders inside the Level1 folders, Level3 are the folders inside Level2 and so on… you get the idea. If you picked “Year” as your first level, and “Month” as your second level, your pictures will be organized like this…
Now you can specify other configuration options if you’d like to get a little more advanced.
default options provide you with a good starting point, but here are what each of them do:
|Use Date Taken||When grouping the photos by date, should the “Date Taken” date specified by the digital camera be used? Or should the date that the file was created be used? If the “Date Taken” is not available for a specific photo, the “Created Date” will always be used.|
|Duplicate Action||What should the application do with photos it identifies as duplicates? Duplicates are photos that already exist in your destination photo repository. You can either skip them, copy/move them to a 'Duplicates' folder, or copy them anyways (you'll have two copies of the same picture).|
|Move instead of copying||If you want to move the files (remove them from the source) instead of just making a copy, you can check this box. We recommend against using this option as it's always safer to copy the files instead of moving them. You can always delete them after once you know it all worked as you expected.|
|Ignore files that start with a dot||Some systems (Mac) create files with a dot at the start of the name which are invalid image files. If you have some of these files, this option will allow you skip these files so they don't end up in your photo repository.|
Press the “Start Sorting” button to begin the sorting process. At this time Photos2Folders will analyze your pictures to figure out when the picture was taken and also to start looking for duplicate images. Once it is done, it will show you your first set of photos.
At this point, no photos will be moved/copied. It's only at the last step when you click "Done Sorting" that any photos will be moved or copied.
For each group of pictures you are shown, you can scroll through that group of pictures using the arrows at the bottom of the screen, click on one to view it larger, and you can modify the folders where this group of pictures will be put. It’s important to note that Photos2Folders does not operate on individual photos, only on groups of photos. Once you have picked the appropriate folder for this group, click “Next Group”.
Once you have gone through all the groups of photos, you can click “Organize” to begin copying (or moving) the photos to their newly organized folders. And… that’s it. The next time you connect your digital camera and copy new files to your computer, just run Photos2Folders again and merge your new photos into your nice new repository of organized folders!